Entry Visa to Japan

In principle, foreigners wishing to enter Japan (with the exception of ship and airline crews) are required to apply at an overseas Japanese diplomatic establishment (embassy or consulate) for a visa to be stamped in or attached to their passport valid for travel to Japan.

Nationals of some countries and regions holding valid passports, however, can apply for landing permission for short-term stays for such purposes as sightseeing and business trips without obtaining a visa.

Please see the following webpage for the "list of countries and regions that have visa exemption arrangements with Japan."

Ministry of Foreign Affairs of Japan > Exemption of Visa (Short-Term Stay)

If you are not sure whether you need a visa to enter Japan or not, please contact the Japanese diplomatic mission (embassy or consulate) in your country or in your living area.

Ministry of Foreign Affairs of Japan > About Us

In case you need an entry visa to Japan, you will be required to submit two documents, to the Japanese diplomatic mission (embassy or consulate):

  1. an invitation letter by the conference ICMIM 2017 (Japanese translation of the letter will be attached.)
  2. a detailed schedule during your stay in Japan (written in Japanese)

All the speakers (presenting authors), session chairs, committee members of ICMIM 2017, and their acquaintances or family members can obtain these documents from the ICMIM 2017 Steering Committee under the condition that they...

  1. complete the on-line Registration with all payments done,
  2. have all the travel arrangements completed to stay in Japan, such as hotel accommodations and airline tickets.

Also, in case you need the documents for your accompanying family member(s), their staying period must not be longer than your own stay in Japan. In other words, your accompanying family member(s) cannot come to Japan earlier than your arrival date, nor leave Japan later than your departure date.

Visa Request Procedure

After you have fulfilled the two conditions above, you can request for the documents by sending e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..
Please attached the following visa request form.

"Visa request form"

It will take "10 days" or so for the documents to be prepared and sent to you by FedEx or EMS.

Also, please note that it usually takes about "1 week" for a visa to be issued after you apply for one at the Japanese diplomatic mission (embassy or consulate) in your country or in your living area, and an issued visa will be valid for only "3 months."

It is recommended that you start preparing for your visa application from January 2017, but the document request must be sent to the ICMIM2017 no later than February 19, 2017.

Contact for visa request:
Dr. Tomohiko Mitani, Kyoto University, Japan
This email address is being protected from spambots. You need JavaScript enabled to view it.